Online Enrolments: Get Ready for the New School Year 🎒✨

New School Year Ahead! 🎒 Total Control Over Your Online Enrolments (Without Losing the Human Touch) 🚀

Opening enrolments should feel like the beginning of something exciting. New students, new goals, full classes, and an academy that's growing 📈✨.

But very often, the opposite happens.

For many dance schools, music academies, yoga studios, and arts centres, opening enrolments means switching into survival mode 😵‍💫: reviewing forms manually, replying to dozens of messages every day, chasing outstanding payments, and trying to organise groups while everything is constantly changing.

And the worst part? In the middle of all that chaos, directors and administrators lose visibility of what really matters: who's joining, who's waiting for a place, which groups are already full, and which students haven't completed their enrolment process.

That's why Kydemy's online enrolments are designed to help you grow without losing control of your academy ❤️.

It's not just about automation. It's about organising your school more efficiently, reducing administrative workload, and delivering a much more professional experience to families and students from the very first interaction.

Here's how you can make this your most organised school year launch ever 👇

1. Choose What Information to Collect and Customise Every Enrolment 📝🧐

Every academy works differently. That's why not every school needs to collect the same information.

With Kydemy, you can configure exactly what data you want to request during the enrolment process.

Do you need to know the student's level?
Want to ask about previous experience?
Need information about allergies, media consent, or how they heard about your school?

You decide which questions appear and which don't ❓✨.

You can also customise forms according to the course or activity. After all, enrolling in a children's ballet class is very different from enrolling in music production lessons or theatre workshops 🎭🎹.

And there's another feature academy directors love: full control over pricing 💡.

With Kydemy, you can choose whether to display prices directly within the enrolment form or share them later during the application process. This gives you the flexibility to adapt your enrolment strategy to your academy's specific needs.

2. Administrators Always Have the Final Say ✋

One of the biggest concerns schools have when they hear "online enrolments" is losing control over available places 😰.

With some systems, students are automatically added to groups, which can lead to overcrowded classes, incorrect level placements, or students enrolling in groups they shouldn't join.

With Kydemy, that doesn't happen.

When a student submits an application, it appears directly in your administration dashboard. From there, you can:

✅ Accept the enrolment
❌ Reject the application
⏳ Add the student to a waiting list

All from one organised and easy-to-manage place.

This is especially valuable for academies that work with different levels, auditions, assessments, or limited-capacity groups where students shouldn't be admitted automatically.

Once you've made your decision, Kydemy automatically sends the appropriate communication to the family 📧✨.

Families receive a professional and prompt response without you having to write individual emails one by one.

Less administrative work. More time to focus on running your academy 🙌.

3. A Much Easier Experience for Families 👨‍👩‍👧‍👦✨

If you work with children and families, you already know how complicated it can be to manage multiple enrolments at the same time 😅.

Parents filling in duplicate forms, repeated information, and family members being linked incorrectly.

That's why this is one of the favourite features among academies using Kydemy ❤️.

A parent or guardian can easily enrol multiple family members through the same process. They can even register themselves as a student if they also want to attend classes 🙋‍♀️🙋‍♂️.

All information is automatically linked correctly within the platform, making future administration much simpler.

And for families, the experience feels far more convenient, organised, and professional ✨.

4. Online Payments: Fewer Outstanding Payments, More Peace of Mind 💳

The start of a new school year often comes with another classic administrative challenge: chasing overdue payments 😵.

Bank transfers that never arrive, enrolments waiting for confirmation, payment receipts sent via WhatsApp, or families who were “going to pay today.”

With Kydemy, you can integrate online payments through Stripe or PayPal to simplify the entire process 💻✨.

Even better, you decide how you want to manage payments:

🔒 Request payment immediately during enrolment
🕒 Wait until you've approved the application before collecting payment

The flexibility is entirely yours and adapts to the way your academy operates.

And the best part? You'll significantly reduce the time spent manually tracking payments.

5. Existing Students Can Re-Enrol Easily Too 🔄

Online enrolments aren't just for attracting new students 🚀.

Your current students can also use them to renew their courses, move up to the next level, or sign up for new activities much more quickly.

Since their information is already stored in the platform, they simply need to log in using their username and password 🔑.

This makes renewals far more efficient and eliminates the need to collect information you already have.

A small detail... that can save hours of administration when September arrives 😌.

6. Documents and SEPA Mandates Organised from Day One 📂

Another major headache for many academies: paperwork.

Missing consent forms, incomplete bank details, or documents that somehow disappear exactly when you need them most 😅.

With Kydemy, you can use the enrolment process itself to collect all the information you need right from the start.

Students and families can provide bank details for SEPA direct debits, upload documentation, and complete important forms during enrolment 🏦✨.

Everything is securely stored within the student's profile, helping you avoid lost paperwork and dramatically reducing administrative work later on.

Starting a new school year should be about excitement, growth, and new opportunities ❤️.

A More Professional Start to the School Year for Your Academy 🎒✨

Request your Kydemy demo today and discover how we can help your academy keep moving forward without missing a beat 🚀✨.