How to implement online enrollment at your school

Online enrollment with Kydemy 👥

Staying true to its mission of supporting schools and studio in their daily operations, Kydemy’s management software offers features designed to address real problems and meet user needs.

One of the most appreciated and widely used features is the online enrollment system.

So, how does it work? It’s as simple as activating the feature.

Platform administrators can enable “online enrollments” from the Settings section. Once this is done, students will be able to view the class calendar and register for the class they want. They’ll click the "pre-registration" button, and the school can then approve the enrollment.

✅ No paperwork, no wasted time, no errors.

Online payments to streamline enrollment 💳

What if there’s a fee to enroll? The answer: online payments!

Kydemy allows you to collect payments directly through the platform. Using trusted payment providers like Stripe or PayPal, students can pay their fees or registration costs quickly, securely, and easily — in just seconds.

We also have another article that discusses the advantages of including online payments in your enrollment process, which might help clear up any doubts.

Managing class capacity and waitlists 📋

Once online enrollment is activated, some classes may reach full capacity quickly. So, how do you manage that?

Kydemy’s school management platform allows you to define class capacity and create waitlists. From the general dashboard, the school can set up classes and specify a maximum number of spots.

As students begin enrolling, the school can view each class’s registration requests from the “Students” tab. From there, the school can:

• Approve enrollment requests
  
• Reject a request (e.g., if it was submitted in error or the student’s level doesn't match the class)
  
• Create a waitlist with just one click — a list will automatically appear on the side showing all students currently waiting.

Track who’s attending your classes ✅

It’s not just about getting students to sign up — it’s also important to track who is actually attending. Attendance records provide insight into student interest, retention, and give you a broader overview of your school’s performance.

Kydemy makes it easy for teachers to record attendance for each class directly from a tablet or phone. By simply tapping on student photos, teachers can take attendance in seconds.

In addition, Kydemy provides attendance reports and statistics per student and per class — so you always know what’s happening at your school.

And finally, in mid-2024, the startup launched a new native mobile app that allows for fast and simple attendance tracking via QR code (available for iOS and Android). With a quick scan, students can check in for class and view their payment status or outstanding balances.

Running a studio or arts school is no easy task 🫣. Day-to-day operations can quickly become overwhelming and hard to manage. Let Kydemy handle it for you! 😎 If you want to learn more about the platform, visit our website or book a free demo — no cost, no commitment 😉