5 signs your school needs to go digital (now!)

School Digitalization: why is it so important?

In another Kydemy article Digitalization of schools, the key to grow, we looked at the advantages that technological solutions, tools, and applications offer schools and studios.

Broadly speaking, and based on GoDaddy’s 2024 survey, in Spain, 3 out of 4 entrepreneurs stated that digitalization helped them reduce business costs, while 92% said it made them more competitive in the market.

But, how do we know the level of digitalization our school has? Or better yet, what can we use as a benchmark to identify the urgency of implementing technological and innovative solutions in our school?

Check out the 5 signs we share below! 👇🏼✨

5 Signs you need to digitalize your school

Sign #1: You still manage your finances on paper or Excel spreadsheets

Your school’s finances go far beyond simple income and expenses. You have supplier payments, student payments (tuition, fees, vouchers, registration, etc.), staff salaries, services… and the list goes on.

Keeping all of that on paper or Excel can be risky—it can contain errors, be outdated, or even get lost. On top of that, since it’s usually saved in a physical folder or just on your computer, you can’t access it from other devices (like your phone), and it may even face security vulnerabilities if your laptop gets infected with a virus.

Sign #2: You waste too much time on daily school management

Managing enrollments, attendance lists, class planning and schedules, staff work hours… Are you still doing all of this manually?

You’re wasting too much time! Plus, manual processes are prone to errors, oversights, and incomplete data. This can cause major issues with daily management and affect your school’s monthly results.

Sign #3: You’re not offering online classes or digital content

In today’s Digital Era, it’s (almost) unthinkable not to offer students the possibility of online classes—if your discipline allows it.

For example, language schools, training centers, and music conservators often offer online classes for students who live far away or simply prefer that format.

Even with face-to-face classes, it’s crucial to provide students access to digital content so they can review what they’ve learned. This is highly valued by students and strengthens their loyalty to your school.

Sign #4: You struggle to communicate with students and their families

Did you know that, according to studies and statistics, 68% of customers leave for the competition due to poor communication from a company? And this includes schools and studios!

Many schools rely on WhatsApp groups for communication, but how many times have you opened a chat and forgotten to reply? Or had conversations get lost among dozens of chats and groups? And with emails—how many times do they end up in spam or lost among promotional messages? This leaves families and students frustrated when communications don’t arrive on time, or when too many channels make information get lost.

It’s essential to maintain fluid, transparent, and accessible communication with students and their families—through a reliable and easy-to-use channel.

Sign #5: You don’t have clear metrics or results for your school

Without data, metrics, or performance tracking, it’s nearly impossible to know what to improve or how to grow. For example, do you know how many students dropped out last quarter? How many new students enrolled? Which class is most popular—or least attended?

If you’re still managing manually or on paper, it will be extremely difficult to gather, analyze, and draw conclusions from this kind of information.

How Kydemy can help digitalize your school

In several articles on our blog, we’ve talked about the advantages of digitalizing your school and how Kydemy can help you take this big step easily, quickly, and without complications.

From the start, Kydemy was created to support schools and studios in their daily work, offering a cloud-based platform with an integrated mobile app packed with features to manage different areas.

Based on the 5 signs above, here are Kydemy’s 5 solutions ✨

Benefit #1: Full financial management and control

Kydemy’s platform allows you to manage and track payments, income, and pending debts for any period: daily, weekly, monthly, yearly, etc. You can review student account statuses, send automated payment reminders, keep records of received payments, and even accept online payments for registration, tuition, and more.

Benefit #2: Efficient daily school management

School management software like Kydemy helps optimize processes and reduce costs by digitalizing administrative tasks, managing expenses and payments efficiently, scaling your business without extra costs or complications, and getting a clear overview of your school to identify areas for improvement.

From one platform, schools can manage every area of their business: finances, online registrations, class planning, evaluations, and communication between teachers and students, among other features.

Benefit #3: Keep students engaged with virtual classes and digital content

Did a student miss class or want to review the material? On Kydemy’s platform and mobile app, students and families can access class content such as videos, files, and links as often as needed.

Plus, with the built-in Streaming feature, schools can hold online classes with up to 8 students directly from the platform. For larger groups, schools can integrate with external platforms (Zoom, Teams, Google Meets) from within Kydemy.

Benefit #4: Improve communication with students using Kydemy

Communication between students and teachers should be fluid, fast, and effective. Kydemy includes a personalized instant messaging system (similar to chat), allowing schools and teachers to send announcements and messages directly to students and families.

Benefit #5: Improve business management with Kydemy Reports

Every school using Kydemy daily has access to the “Reports” section of the platform, with detailed analytics across multiple areas of their business.

These reports allow you to make better decisions based on real data, identify areas for improvement, and maximize your school’s performance to boost growth.

In Conclusion

Don’t get stuck in the pen-and-paper era—make the big leap to digitalization! 🚀 You’ll discover a world full of opportunities, benefits, and above all, growth potential. Learn more about Kydemy on our website, or book a free demo (no commitments) to see firsthand how our platform works.