Benefits of implementing a school management system 

If you've read any of our previous articles, you'll know that we are strong advocates of digitalization. We understand that administrative tasks, from student management to financial tracking, are tedious and consume a lot of time. But there’s an effective solution: a global management software that automates these processes and simplifies communication, academic tracking, payment management, and much more.

If you're not yet familiar with these types of tools, don’t worry! We’ll explain what school management system is and why you should consider implementing it at your school 👇🏼

What is Management Software?

Management software is a technological tool designed to optimize and streamline an school’s administrative processes. From registrations to financial tracking, this software allows schools to focus on what matters most: providing quality education. Best of all, these systems are intuitive, adaptable, and scalable, meaning they can be customized to meet the specific needs of any studio, big or small.

If you want to learn more about this topic, check out another article on the Kydemy blog about what management software is and its main features.

Benefits of incorporating management software

Now that you know what it’s about, let’s dive deeper into the specific benefits a global software, like Kydemy’s, can offer your school, whether it’s focused on arts, music, languages, dance, or other disciplines.

• Streamline Your Daily Tasks

Management software allows you to easily generate various tasks and processes. For example, Kydemy’s management software enables you to issue receipts, send payment reminders to students and/or parents, send bulk messages to students or a specific class, and much more—all in just a few steps.

• Integrated Mobile App

Kydemy’s software includes a free mobile app, which allows students and their families to stay informed in real-time. They can check class schedules, view pending payments, access registrations, and receive school communications. This feature improves transparency and accessibility for everyone.

• Online Payments and Debt Tracking

The software enables online payments and debt tracking. Kydemy, for instance, uses Stripe technology to manage online payments without extra fees. Students and their families can view their payments and track outstanding balances, simplifying the school’s financial management.

• Online Registrations

The software allows academies to automate the enrollment process, enabling students to register online. With Kydemy, for example, students can browse class offerings and submit a pre-registration, which the studio can then approve directly through the platform.

• Class Management, Lists, and Attendance Limits

With the school management system, you can manage and plan your class schedules, set attendance limits, and create waiting lists—all with just a few clicks. This simplifies internal organization and ensures efficient use of resources.

• Student Communication

Clear and direct communication between students, teachers, and parents is crucial. Management software designed for schools and academies includes functionality for sending bulk messages to students, teachers, family members, or a specific class.

Kydemy also allows students or family members to leave questions for their teacher or the administration department via the Messaging section.

• Performance Reports

Reports are a valuable tool for improving decision-making, identifying areas for improvement, and maximizing performance.

Schools and academies using Kydemy’s management software can access reports generated by the platform, which analyze various aspects of the school.

• Data Digitalization and Security

Managing personal and financial data is critical. Are you still storing this information on paper? With Kydemy, that’s a thing of the past. Our management software lets you move all that paperwork to the cloud for better organization and security, eliminating the risk of lost, misplaced, or mixed-up documents.

• Student Attendance Tracking

Recording student attendance is easy with management software. Tools like Kydemy’s QR code feature allow students to mark their attendance with a quick scan, saving time and simplifying tracking.

Tatiana Ruiz, founder of her own flamenco studio, implemented Kydemy’s global software to streamline her day-to-day tasks, which were taking up too much time and preventing her from focusing on her classes. “I’ve been able to step away from WhatsApp since students or parents can find everything they need on the Kydemy platform: they can check schedules, ask questions, make payments… for me, online payments have been transformative—it’s wonderful!” Taking the first step wasn’t easy; for Tatiana, “it was hard because I had to reorganize everything, but the Kydemy team was always there to help me. Once I got everything set up, it was a lifesaver.”

Once you incorporate software into your studio or school, you won’t want to go back. From process automation to clearer, more secure communication, these tools are designed to simplify your daily operations, allowing you to focus on what really matters: teaching.

If you’re interested in Kydemy or have any questions about how the platform works, we invite you to visit our website or request a FREE DEMO here.